VanLynk

Field service software for plumbing, HVAC & electrical shops

As good as the best. Without the price shock.

One app for the office, the trucks and the books.Flat-rate price book, good-better-best proposals, memberships and an AI assistant that answers your calls — connected from the first call to the final invoice.

Get Demo

Free data migration
QuickBooks sync
No contracts · cancel anytime

VanLynk dispatch board — Today’s jobs, techs and drive timesDISPATCH

Built inside a working plumbing company. Designed for the realities of the job.

3→10

Grew from 3 vans to 10VanLynk’s origin story

Free onboardingPlus data migration

30+

Tools in one planNo add-ons

QuickBooks syncBooks stay current

Built for your trade

Made for shops with 5–10 trucks in the trades that keep homes running.

Plumbing

HVAC

Electrical

Garage Doors

As good as the best, without the price shock.Red Hat Plumbing · Los Angeles · where VanLynk was first built

Built to win more work

Sell more on every visit. Keep customers coming back.

The tools other platforms sell as upgrades come standard in VanLynk — ready on day one.

VanLynk flat-rate price book: plumbing water heater options with Standard, Value and Member prices

VanLynk flat-rate price book: HVAC mini-split replacement with Standard, Value and Member prices

Included · Ready on day one

A built-in flat-rate price book, ready to go

Ready-made flat-rate price books for plumbing, electrical, HVAC and garage door shops, so every tech quotes the same price for the same job — no guesswork, no haggling.

Flat-rate pricing for every service
Photos and descriptions customers understand
Standard, Value and Member pricing
Add your own items and bundles

Ready-made price books forPlumbingElectricalHVACGarage Door

Good · Better · Best

Win every job with clear options

Customers compare good, better and best side by side — price, rebates, energy savings, expected life and warranties — then pick the option that fits.

Options built from your price book
Rebates, savings and warranties side by side
Customer selects and signs on the spot

VanLynk good, better, best proposal for a water heater: fix $680, replace $1,500, tankless $4,500

VanLynk membership plan: Filter Maintenance Plan, $15 per month

Recurring revenue

Sell memberships that pay every month

Create maintenance plans in minutes and let customers subscribe with a tap or a QR code — automatic billing and steady revenue, even in the slow season.

Customers subscribe online or by QR code
Automatic monthly billing
Tune-ups scheduled for you
Member pricing applied on every job

Promos & marketing

Create promos and share them in one tap

Build coupons and seasonal specials — like a $99 A/C tune-up — then post them to your social pages straight from VanLynk. No designer, no extra marketing app.

Coupons and specials with your own terms
One-tap sharing to Facebook, X, Pinterest and LinkedIn
Fill slow weeks with seasonal offers

From the first call to the final invoice

And everything else your shop runs on.

Calls, dispatch, payments, payroll, inventory, crews and routes — all in the same app.

AI call assistant

Never miss a call

Answers when you can’t, books the job and puts it on the board.

Dispatch & GPS

Dispatch every truck

Drag-and-drop board with live GPS, so the right tech gets the job.

Tap to Pay

Get paid on the spot

Tap to Pay on iPhone & Android — no card reader needed.

Team & payroll

Run your team

GPS timecards, earnings and sales commissions — calculated for you.

Inventory

Stock every truck

Inventory that updates as parts are used on the job.

Accounting

QuickBooks sync

Customers, invoices and payments flow into QuickBooks Online automatically.

Teams

Run crews, not just techs

Group techs into teams with a team lead, dispatch a job to the whole crew, and compare teams on jobs, hours and sales.

Learn more →

Route optimization

The fastest route for every tech

Put each tech’s stops in the best order around appointment windows, and re-optimize in one click when an emergency call comes in.

Learn more →

3→10

vans at the plumbing company where VanLynk was built

Built from the field up

Software shaped by the work it needs to run.

VanLynk grew inside a working plumbing business. Every workflow starts with what contractors face every day: busy phones, changing schedules, techs on the road and jobs that need to close cleanly.

Customer stories

Shops that made the switch.

TopProz VanLynk is so easy to learn. It saved us a lot of time and became a major part of running our business.

Lakeside PlumbingChicago, IL

TopProz VanLynk is a very comprehensive field management software. It comes with a nice price book and built-in good-better-best. As good as the best, without the price shock.

Red Hat PlumbingLos Angeles, CAThe plumbing company where VanLynk was first built

TopProz VanLynk’s memberships, AI assistant, and time and commission management saved us a ton of time. I don’t have to spend my Fridays calculating commissions and dealing with paperwork.

A&Y Construction

New · VanLynk MCP server

Run your shop by just asking.

VanLynk comes with its own MCP server, so AI assistants like Claude and ChatGPT can work inside your account. Type a command or say it out loud — the AI does the clicking.

Talk or type. Voice or chat, in the truck or at the desk.
Works with the AI you already use. Claude, ChatGPT or any MCP-compatible assistant.
No extra AI fees from us. It runs on your own AI subscription.

Integrates with tools you already use

Want to see it on your own jobs? Call (713) 213-3971 Book a Demo ▶ Watch the 2-minute overview

PRICING

Simple, Transparent Pricing

No hidden fees. No surprise bills. Everything you need in one plan.

30+features in one plan

$0onboarding & data migration

$200/moon an annual plan (up to 5 users)

0long-term contracts

All Features Included

Unlike competitors that charge extra for add-ons, VanLynk includes all 30+ features in a single plan. Scheduling, dispatch, invoicing, payments, staff management, inventory — it's all included.

See Full Pricing Details

What's Included

Scheduling, dispatch & GPS tracking
Estimates, invoices & payments
Staff, timecards & commissions
Inventory, equipment & pricebook
QuickBooks, Stripe & Authorize.net
Free onboarding & unlimited support

Recommended

Standard Up to 5

Grow and Scale

$400.00 / month

$200.00/mo on an annual plan

Get Started

Everything included

Scheduling & dispatch
GPS tracking
Estimates & invoices
Online payments
Staff management
Timecards
Inventory & pricebook
Dashboard & reports
Customer app
QuickBooks sync
Geofencing
Free onboarding

View all 30+ features →

Frequently Asked Questions

Everything you need to know before getting started.

What is VanLynk?

VanLynk is field service management (FSM) software for plumbing, HVAC, electrical and garage door companies. It runs scheduling and dispatch, a flat-rate price book, good-better-best proposals, invoicing and payments, memberships, timecards, payroll and commissions, inventory and QuickBooks sync in one app. VanLynk is made by TopProz and was built inside a working plumbing company.

How much does VanLynk cost?

VanLynk is $400 per month month-to-month, or $200 per month on an annual plan, for a shop with up to 5 users. Every feature is included in one plan with no add-ons, plus free onboarding, free data migration and unlimited support.

Is VanLynk a ServiceTitan or Housecall Pro alternative?

Yes. VanLynk covers what growing shops use ServiceTitan or Housecall Pro for, including dispatch, a price book, proposals, memberships and payroll, but at a published price with every feature included. Housecall Pro add-ons can push a shop to around $800 per month, and ServiceTitan uses custom quotes.

Does VanLynk include a flat-rate price book?

Yes. VanLynk includes ready-made flat-rate price books for plumbing, electrical, HVAC and garage door work, with photos, descriptions and Standard, Value and Member pricing. You can add your own items and bundles.

Does VanLynk do good-better-best proposals?

Yes. Techs build good, better and best options from the price book, and customers compare price, rebates, energy savings, expected life and warranties side by side before choosing.

Can I sell memberships and maintenance plans?

Yes. You can create membership plans with automatic monthly billing, member pricing on every job and scheduled tune-ups. Customers can subscribe online or by scanning a QR code.

Does VanLynk work with ChatGPT or Claude?

Yes. VanLynk comes with its own MCP server, so AI assistants such as Claude and ChatGPT can work inside your VanLynk account by typed or spoken commands. It runs on your own AI subscription with no extra AI fees from VanLynk.

Is there free onboarding and data migration?

Yes. VanLynk provides free onboarding, free data migration from your current system and unlimited support. The team imports your data, configures your account and trains your staff.

Do I need to sign a long-term contract?

No. You can pay month-to-month and cancel anytime. The annual plan lowers the price to $200 per month.

What does VanLynk integrate with?

VanLynk integrates with QuickBooks Online, Stripe, Authorize.net, Google Maps, Apple Maps, Checkr background checks, Twilio SMS and SendGrid email.