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Data Entry Specialist

Job Description

Are you detail-oriented, organized, and proficient in data management? We are looking for a diligent Data Entry Specialist to join our team. As a Data Entry Specialist, you will play a crucial role in accurately entering and maintaining data in our systems. Your attention to detail and commitment to data accuracy will be essential in supporting our organization's operations. If you have a knack for precision and enjoy working with data, we want to hear from you.


  • Enter data from various sources into databases, spreadsheets, or other data management systems.
  • Verify the accuracy and completeness of data by reviewing and cross-referencing source documents.
  • Organize and maintain electronic and paper files of data records.
  • Perform routine data cleaning, data validation, and error correction tasks.
  • Compile, sort, and organize data for efficient access and retrieval.
  • Assist in the preparation of reports, presentations, and data analysis as needed.
  • Follow data entry procedures and guidelines to ensure data integrity and security.
  • Maintain confidentiality and data privacy in accordance with company policies and regulations.
  • Respond to data inquiries and requests from team members or clients in a timely and professional manner.
  • Collaborate with other team members to identify process improvements and streamline data entry tasks.
  • Provide periodic reports and updates on data entry progress and completion.
  • Perform other administrative tasks and duties as assigned.

Qualifications & Skills

  • High school diploma or equivalent; additional education or training in data management is a plus.
  • Proven experience in data entry or a related administrative role.
  • Strong typing and 10-key numeric keypad skills with high accuracy.
  • Proficiency in data entry software and tools (e.g., Microsoft Excel, data entry software).
  • Exceptional attention to detail and a commitment to data accuracy.
  • Strong organizational and time management skills.
  • Excellent communication skills, both written and verbal.
  • Ability to work independently and efficiently in a data-intensive environment.
  • Problem-solving skills and the ability to identify and correct data discrepancies.
  • Familiarity with data privacy and security regulations is a plus.
  • Experience with document scanning and data capture technology is a plus.
  • Knowledge of industry-specific terminology or data types may be required for specialized roles.


  • Good communication skills.
  • Speak and write in English.
  • Minimum of 3 years of experience.

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